Resignation Letter Template and Sample

Lets directly dig into writing a resignation letter for you that will help you to say goodbye to your current employer officially.

Want to leave your job? Then Quit.

You’re all prepped up and ready to say bygones to your old job and hello to your new one, but there’s still one thing left and it’s standing in your way: Your resignation letter.

Even though writing a letter of resignation is not the start to your journey ‘away’ from the company (just in case, you didn’t know, it’s submitting a two weeks’ notice to your boss, and then having a talk down with him regarding the “I quit” conversation), it’s definitely a crucial part. This document sets up the future relationship you’ll have with the company and manages the pace and tone you with the responsible HR for the resignation process.

We’ve created an easy guideline to lead you through the way. Have a read of this template to have a better idea of how to write your very own resignation letter.

The Underlying Pointers in Writing a Letter of Resignation

Say it straight and get it over with. You don’t need to add in euphemism or try to sugarcoat the beginning. Just say it the way it is. Tell them why you’re resigning and from when it’ll be effective. You might have told your boss the reason, and that’s fine, you don’t have to restate your reasons here.

Resignation Letter Format Guide

Dear [Recipient’s Name],

Kindly acknowledge this letter as notification of my resignation from my current position of [position] in [Company’s Title]. The last day of my work here as an employee will be [write the date. It’s generally, two weeks after the day you give the notice of your resignation].

Acknowledgment

Thanking your employers for the support and opportunities they’ve provided you with, is never a bad idea. We should always learn to acknowledge the things that deserve appreciation, so go ahead and mention a few lines of the things you’ve learned and loved about the company. Even if you’re leaving and you’re overjoyed, remember, these people might help you out in the reference department, sometime in the future. Plus, leaving the company with a good impression won’t do you any harm.

Just go like: I am extremely thankful for all the support and opportunities I’ve been provided with. My time here has been valuable and I’ve enjoyed working as a (state your job or job experience). My experience here has taught me (mention something you’ve learned), something I know I’ll carry throughout my career.

Transition

Lastly, mention that you’re willing to cooperate with the transition of the workload to your substitute. At this part, it’s better to avoid unnecessary detail and only promise things that you know you can keep, or it may end up taking a toll on you. Just remember to ensure the company that you’ll work as a dedicated employee and finish your duties until the end, so that they know that there is no end, until ‘the end’.

In my last two weeks here, as an employee, I’ll make sure to do everything in my power to completely finalize the work I’ve been delegated with, and try to train the other members of the team accordingly. If there is something else I can do to help with the transition, then I’ll be glad to offer my assistance.

I will be glad to stay in touch and I wish (state company’s name) to prosper forever.

Sincerely,
[Name].

Sample Resignation Letters

We’ve put it all together for you so that you can see what a resignation letter looks like in practice. As an added bonus, there’s another sample down below.

Letter of Resignation Sample 1:

Dear Mr. George,

Kindly acknowledge this letter as notification of my resignation from my current position of [position] in XYZ sons. The last day of my work here, as an employee, will be Feb’19.

I am extremely thankful for all the support and opportunities I’ve been provided with. My time here has been valuable and I’ve enjoyed working as a (state your job or job experience). My experience here has taught me (mention something you’ve learned), something I know I’ll carry throughout my career. I’ll do everything possible to wrap up my duties and train other team members over the next two weeks. Please let me know if there’s anything else I can do to help during this transition.

In my last two weeks here, as an employee, I’ll make sure to do everything in my power to completely finalize the work I’ve been delegated with, and try to train the other members of the team accordingly. If there is something else I can do to help with the transition, then I’ll be glad to offer my assistance.

I will be glad to stay in touch and I wish XYZ sons to prosper forever.

Sincerely,
Lucy.

Letter of Resignation Sample 2:

Dear Ms. Harper,

This letter has been written to inform you of my resignation from my position as an Office Clerk for Marley Financials on Jan 18.

Recently I have received an opportunity to work as a senior accountant at a small setup and after careful consideration, I am excited to make this path a part of my career

I would like to express my appreciation for all the support and opportunities that Marley Financials has provided me with. These last four years have been a delightful work experience and I have thoroughly enjoyed contributing to Marley Financials’ mission.

If there is any way I can help during this transition, please do not hesitate in letting me know. I’d be glad to stay in touch. Thank you and all the best.

Sincerely,
Caroline.

Feel free to tweak the template to your preference or your situation, and then following the typical procedures of your company, finally, submit the letter.

Okay, so it might take a while, and the HR may stash it somewhere down a decade of their files, but at the end of the day; it will be read. When it does, you wouldn’t have to worry about the impression you’ve left in front of your boss and your prospective reference. Plus, just in case, things don’t turn out well and you want to come back, you’ll have a better chance with this letter in the bag.