Order Letter Format, Order Letter Samples, Order Letter Templates Download and Fill Online

An order letter is a kind of formal letter written by the buyer; listing the required products or services from the seller. The order letter is written in order for some of the services or goods from someone. In this type of letter, an estimation of the product price, specifications and other details are requested and then the order is placed according to it. 

The Order Letter is usually written by the company or individual to order services or goods for the business. And similarly, the letter is inscribed to the company or the individual that is supplying the products or services.

The order letter is very important if you want a business transaction to start. The letter shows a merchandise interest and the requirement for the start of a deal. Moreover, the letter confirms that the customer is fully satisfied with details and estimates of specifications, prices or other details. 

Additionally, the order letter is used to make a timeline when services and products are to be delivered. Furthermore, it also gives the quantity information, ordered things, and the payment mode. 

Instructions on Writing a Professional Order Letter

• Write in a very simple language that can be understood and read easily
• Write in a formal and professional language 
• Use a polite tone while writing a letter
• Give very precise details of the order 
• Be careful while making specifications and try to make no mistake 
• Keep the letter very simple and short
• Give contact information

To order services and goods it is necessary to write the order letter. Following is the template which can be used as a reference to write the letter. Moreover, the following samples are also given. 

Order Letter Template # 1

From,

(Insert Buyer’s info line 1),
(Insert Buyer’s info line 2)

Date: (Insert date here)

To,

(Insert Seller’s info line 1),
(Insert Seller’s info line 1)

Subject: Order Letter requesting product specifications, price and details

Dear _________________,

My name’s ____________ and I’m lettering as ____________. As we requested for the estimate on ____________, I would like to order ____________ clothes that are ____________ in design & ____________ color. The order is actually for the customer who is having wedding on ____________ and I want the order as soon as possible. This reference number must be used for all the transactions of the order. ____________.

First we will order ____________ pieces so the value of fabric and its design can be examined before second order is made. However, if we like the design and quality then second order will consist of ____________. Please get the check with this number ____________ after delivering the first order. It would be great if the confirmation through ____________ email would be sent.

I wish to get the shipment on ____________ at our office situated on the address:

(Insert Address Here)

Thank you.

 Your Truly __________, (Signature).

Order Letter Template # 2

From,

(Insert Buyer’s info line 1),
(Insert Buyer’s info line 2)

Date: (Insert date here)

To,

(Insert Seller’s info line 1),
(Insert Seller’s info line 1)

Subject: Order Letter requesting product specifications, price and details

Dear Sir/Mam

I ______ is writing a letter to______ so that I can place the order for services and goods for the ongoing project. Previously we had ordered the service and goods from you, but they are not enough. So, we need more services and goods to complete our project. I have attached the goods list that will show you the precise quantity of the goods we need. I wish and hope that I will receive the order very soon without any delay. 

Looking forward to the delivery. Payment will be made at the time we will receive the goods. 

Thanking you,

Yours Truly,

 Your Truly __________, (Signature).

Following are the samples of the order letter which will give you the idea about how to write an order letter:

Order Letter Samples – Order Letter Examples

From,
ABC,
XYZ School,
9905 Ring road.
United States

Date:___________ 

To,
XYZ,
World Books shop,
Address:
United States.

Subject: Order Letter: Request for the stationary 

Dear Sir,

In reference to the estimate, we had requested from you for the stationery products on 13th July 20xx. Now we will like to give the order of different exercise books having our own logo. 

We require 10,000 exercise books containing 200 pages, 1900 graph books of 90 pages and 800 square books containing 200 pages. We would be thankful if you deliver the order to address 6600 Ring road till 2nd August 20xx so that the school can make further arrangements. 

The payment will be made in cash. However, if the order is not received by the due date then it will be canceled from our side. Moreover, please give the information on tracking on our email [email protected].

We expect you to take the order seriously as we are in dire need of it.

Thank you,

Yours Faithfully,
(Signature), XYZ.

In addition to the hand-written order letter, you can also send an email for the request for services and goods. Following is the format of the email to request the services and goods. 

Email Format for Order Letter

From,
ABC,
XYZ College,
9905 Radboud Street.
The United States.

Date:___________ 

To,
XYZ,
Galmoredas Designs,
Address:
The United States.

Subject: Order Letter: Request for the Design Service Specifications and Pricing

Dear Mr. Ali,

My name’s Sarah Ali the manager of purchases of the company Glooming Designers. I am writing in reference to the request we made on 5th September 2021. I would like to order the African Fabric pieces with the small flowery design in a light color. These pieces of fabrics are for the customer who is having a wedding very soon. 

The order catalog number is ASF/20/2021, so please add this number to the transactions. The first order will consist of 8 pieces so that the quality can be examined. We will give the second-order of 100 pieces if we like the quality and design. 

Please get the check for the order from our office. I would also like to have the receipt confirmation through email [email protected]. The payment check for the next order will be given after the placement of the further order. Please send the order to the address 145 Tea Street, WA 89076 by 29th September. 

I would like to have a receipt confirmation very soon. I hope we will have a good and long-lasting business relationship. 

Kind regards,
Sarah Ali.

Conclusion on Writing a Professional Order Letter

The Order letter is very important to demonstrate the seriousness of the business transaction. The order letter contains all the information about goods ordered, quantity, and payment mode. The order letter must contain very brief information but the precise one.

In order to show professionalism, you must write the letter in a formal language. However, if the information is not clear then it can result in the cancellation of the order or wrong goods.